Purchase orders are placed for all purchases of goods and services other than those carried out by other means (i.e. corporate purchase card). These are legally binding documents that authorise suppliers to provide goods or services. Where a purchase order is issued, it must be issued prior to the supplier's acceptance of the offer and prior to the supply of any goods and services.
Contractors and suppliers should not supply any goods or services without first receiving a purchase order. Where a formal contract arrangement is not entered into, the purchase order will constitute the contract between the Council and the Supplier. This means the Supplier has accepted Council's Purchasing Terms and Conditions.